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Executive Assistant

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Basic Job Info

 
Location
US-CA-Modesto
 
Experience Required
At least 2 year(s)
 
Degree Required
2 Year Degree
 
Begin Date
12/8/2018
 
End Date
1/7/2019
 
Base Pay
$95,355.00 - $96,355.00 /Year
 
Employment Type
Full-Time
 
Manages Others
False
 
Relocation Covered
False

Job Description

About Us

The Save Mart Companies is one of the largest food and drug retailers in California and Nevada. We are proud to be locally and family owned! It is home to a number of well-known brands in food retailing. You might have seen our banners that include Save Mart, Lucky, Lucky California and FoodMaxx.


The Modesto community is vibrant with great traditions, educational opportunities and multi-cultural lifestyles. Aside from mild weather year-round, Modesto allows for easy access to many major tourist attractions in California. To the west lies the San Francisco Bay Area (90-miles) and the Santa Cruz Beach (115-miles). To the east is the famed Gold Country "Mother Lode" (50-miles) and a little farther you can find the majestic Sierra Nevada mountain range, Lake Tahoe (180-miles) and Yosemite National Park (110-miles).


Some of our competitive benefits include: a discount on groceries, exceptionally generous benefits package (Health, Dental, Vision, Life, 401K with matching), flexible schedule options, Foodie Friday events (great eats and games!) throughout the year, Employee Connection (earn fun and valuable prizes!), Life Long Learning - Educational opportunities, Employee Association (discounted and free tuition options, contests, and support services).


We are currently recruiting for the position of:

Executive Assistant


Job Summary

:

The Executive Assistant I provides administrative and functional support to the assigned Executive Leader, by conducting research, preparing statistical reports, handling information requests and performing clerical functions, such as preparing mail distribution, correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The position performs specifically defined administrative tasks and functions for the assigned executive. This position regularly works with all levels of management and multiple departments to complete assignments.

Key Responsibilities and Accountabilities

:



Maintain and manage Executive Leader's calendar of upcoming appointments, key events and activities; schedule business travel arrangements and coordinates events and meetings, including preparation and delivery of meeting material.


Provide customer service in regards to ordering and processing of work requests and special needs.


Prepare invoices, reports, memos, correspondence, financial statements, emails presentations and other documents, using word processing, spreadsheet, and database or presentation software.


Conduct research, compile data, and prepare documents for consideration and presentation by Chief Administrative Officer for other executives, committees and boards of directors.


Read incoming memos, submissions and reports to determine their significance and plans their distribution.


Order supplies for common areas (printers, faxes) and other department supply needs.


Attend meetings and records minutes.


Answer phone calls, takes messages, and distributes messages.


Greet visitors and determines whether they should be given access to specific individuals.


Perform general office duties, such as maintaining records, managing databases, and performing intermediate bookkeeping.


File and retrieve corporate documents, records and reports; open, sorts, and distributes incoming correspondence, including faxes and email; maintain logs of offsite files.


Performs other duties as assigned.

Location: Modesto, CA

Requirements (Knowledge, Skills and Abilities)

:

*

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

*

Advanced knowledge of PowerPoint, presentation design and preparation.

*

Knowledge of Excel, Word and related software.

*

Knowledge of administrative and clerical procedures such as managing files and records, designing forms.

*

Ability to work with highly sensitive material in a confidential manner

*

Good analytical, planning, organizational, time management, interpersonal communication, mathematical and project coordination skills.

*

Proficient 10-key skills.

Education

: Two-year college degree, or equivalent knowledge gained through formal education, specialized training, or additional job experience.

Experience

: Two years of directly related experience

Other

:

Maintain timely and regular attendance. Must be able to work overtime, when needed.

Physical

: Basic office environment: ability to sit, stand, walk, kneel, stoop, use stairs, reach, pull and lift objects

Competencies

:

*

Business Acumen

*

Communication

*

Customer Focus

*

Integrity and Trust

*

Action Oriented

*

Innovation Management

*

Problem Solving

*

Quality/Quantity of Work

*

Personal/Interpersonal Skills

Job Requirements

 
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